ASCP Annual Meeting

*Please complete the below information and return to the ASCP Executive Office at
info@ascpp.org.

The 2024 ASCP meeting days are Tuesday, May 28 – Friday, May 31, 2024. To request a small event, please complete the below information.  All requests will be reviewed by the ASCP Program Committee for the Annual Meeting. Notifications will be sent via email for approval.

Small events may include: advisory boards, meetings of investigator groups, organization board meetings that have restricted and defined attendance, and company-sponsored receptions that are open to all ASCP attendees.  Satellite scientific symposia are not permitted at ASCP.

If you are interested in hosting events in a suite, please email info@ascpp.org for additional information.

ASCP Small Meeting Request

• ASCP will begin charging a $5,000 room rental fee to host small meetings in 2024. Sponsors will receive a discount on the meeting room rental. Please insert your name to acknowledge that you agree to this fee. *

• Group/Meeting Name *

• Name of Registered Host *

• Host Phone Number  *

• Contact Name *

• Contact Email Address *

• Contact Phone

• Scope of the Session *

• Groups are asked to refrain from hosting events except during the available time slots. Your adherence to these time frames is appreciated as to not distract from the scientific sessions.

• Requested Date *

  ...Tuesday, May 28, 2024 - Before 8:00 a.m., 12:15 p.m. - 1:45 p.m.; or after 8:00 p.m.Wednesday, May 29, 2024 - Before 8:00 a.m., or after 7:15 p.m.Thursday, May 30, 2024 - Before 8:00 a.m., or after 6:15 p.m.Friday, May 31, 2024 - Before 8:15 a.m.

• Requested Time *

• Number of Attendees *

• Preferred Room Set Up *

• Need Audio Visual

• Need Food & Beverage

Small Event Guidelines

• Any advertisements, e.g., flyers and signs, may NOT include the name ASCP, its sponsors, or imply any co-sponsorship.
• Signs may only be displayed outside the event location.
• Attendee mailing lists are not available for distribution.
• Hotel door drops are not permitted for large events. Door drop invitations for functions of less than 20 are subject to review and approval by ASCP.
• Special consideration should be taken to refrain from making lavish arrangements, gift giving, advertising and commercial presentation (e.g., brand name decorations and/or gifts).
• Event locations must be identified and pre-approved by ASCP. Any changes in schedule or room assignment must first be approved by ASCP.
• All group meetings, on or off-site, must occur outside of ASCP-scheduled sessions and events.
• If hosting a hospitality suite, please refrain from scheduling and announcing luncheon events that conflict with the poster sessions.
• The meeting host must be a registered ASCP 2024 attendee at the time of their request.